Documents Required for Registration of Real Property with the Register of Deeds

1. Common Requirements
• Original copy of the Deed or Instrument (Original Copy + 2 duplicate copies)If the original copy cannot be produced, the duplicate original or certified true copy shall be presented accompanied with a sworn affidavit executed by the interested party why the original copy cannot be presented.
• Owner's copy of the Certificate of Title or Co-owner's copy if one has been issued. (Original Copy + 2 duplicate copies)
• Latest Tax Declaration if the property is an unregistered land.  (Original Copy + 2 duplicate copies)
2. Specific Requirements

1.    Deed of Sale/Transfer

§  For Individuals

1.    Bureau of Internal Revenue Certificate Authorizing Registration   (CAR) (Original Copy + 1 Photocopy)

2.    Revenue Tax Receipts evidencing payment of Capital Gains Tax (1 Duplicate Copy)

3.    Revenue Tax Receipts evidencing payment of Documentary Stamp Tax (1 Duplicate Copy)

4.    Real Property Tax Clearance indicating the tax declaration number (Original Copy + 1 Duplicate Copy)

5.    Official Receipt showing payment of the Transfer Fee (Original Copy + 1 Duplicate Copy)

6.    Department of Agrarian Reform (DAR) Clearance and Affidavit of Aggregate landholding of transferee if the land is covered by Comprehensive Agrarian Reform Program (CARP). (Original Copy + Duplicate Copy)

7.    Certificate from the Condominium Management in case involving transfer of condominium units

§  For Corporation

1.    Secretary's Certificate or Board Resolution to Sell or Purchase (Original Copy + Duplicate Copy)

2.    Articles of Incorporation (for transferee corporation) (1 Certified Copy of the Original)

3.    Certificate of the Securities and Exchange Commission (SEC) that the Articles of Incorporation had been registered . (1 Certified Copy of the Original)

4.    For Condominium or Condominium Certificate of Transfer, affidavit/certificate of the Condominium Corporation that the sale/transfer does not violate the 60-40 rule.(Original Copy + 1 Duplicate Copy)

5.    Subsequent transfer of CCT requires Certificate of the Condominium Management. (Original Copy)

6.    Sale by a Corporation Sole, court order is required.(Original copy of the Court Order)

Additional Requirements

 

2.    Extra-Judicial Settlement/Adjudication

§  Affidavit of Publication of the publisher/editor stating that the deed/instrument has been published once a week for 3 consecutive weeks. (Original Copy)

§  Death Certificate

§  Heirs Bond for personal properties

§  Certificate Fee with Official Receipt

3.    Registration of Sale of Subdivision Projects

§  License to Sell (Original Copy + 3 Duplicate  Copies)

§  Development Permit (Original Copy + 3 Duplicate Copies)

Certificate of Registration (Original Copy + 3 Duplicate Copies)

4.    Power of Attorney or any Deed/Instrument executed abroad

§  Certificate of Authentication by the nearest Philippine Consulate  (Original Copy + 1 Duplicate Copy)

5.    Judicial Settlement of Estate

§  Court Order approving the project of partition (Original Copy of the Court Order + 3 Duplicate Copies)

§  Certificate of Finality of the order/termination of special proceeding (Original Copy + 3 Duplicate Copies)

§  Letters of Administration - if the property is being sold or encumbered during the settlement proceeding (Original Copy + 3 Duplicate Copies)

6.    Mortgage/Lease

§  Certificate of Non-Delinquency in the payment of real property tax (Original Copy + 1 Duplicate Copy)

§  Documentary Stamp Tax Return (Original Copy + Duplicate Copy)

7.    Cancellation of Mortgage

§  Deed of Cancellation of Mortgage

8.    Extra-judicial Foreclosure of Mortgage

§  Certificate of Sale by the Sheriff/Notary Public (Original Copy + 3 Duplicate Copies)

§  Approval of the Executive Judge of the Regional Trail Court (Original Copy + 3 Duplicate Copies)

§  Documentary Stamp Tax Return (Original Copy + 3 Duplicate Copies)

9.    Consolidation of Ownership

§  Affidavit of Consolidation of the purchase or Deed of Sale executed by the Attorney In Fact (Original Copy + 1 Duplicate Copy)

10. Judicial Foreclosure of Mortgage

§  Court Order directing the sale by public auction (Original Copy + 3 Duplicate Copies)

§  Certificate of Sale issued by the Sheriff (Original Copies + 3 Duplicate Copies)

11. Execution Sale

§  Notice of Levy or attachment must first be annotated accompanied by a writ of execution (Original Copy + 3 Duplicate Copies)

§  Certificate of Sale (Original Copy + 3 Duplicate Copies)

§  Final Deed of Sale (Original Copy + 3 Duplicate Copies)

12. Condominium Projects

§  Master Deed (Original Copy + 1 Duplicate Copy)

§  Declaration of Restriction (Original Copy + 1 Duplicate Copy)

§  Diagrammatic Floor Plan (Original Copy + 1 Duplicate Copy)

If the Condominium Certificate of Title is issued for the first time in the name of the registered owner, require the following:

o    Certificate of Registration with the Housing and Land Use Regulatory Board (Original Copy + ! Duplicate Copy)

o    Development Permit (Original Copy + 1 Duplicate Copy)

o    License to Sell (Original Copy + 1 Duplicate Copy

Note: Just to be always sure it is better to ask for the list from the office itself. They might require you for some additional requirements.